• January 4th, 2017 - 
  • Posted by gordonw_CLD

Signs Your Maintenance Plan Should be Updated

A maintenance plan is an indispensable record for landlords, helping to organise and streamline essential tasks throughout the year. January is the ideal time to review your maintenance plan, and ensure everything is in place for the year ahead.

Your maintenance plan should cover all preventive maintenance tasks with adequate space to add in any corrective or other unplanned work. This plan can either be recorded in a document or within your Maintenance Management Software.

It’s important to check over and modify your plan regularly to ensure you keep track of costs and always have a full record of the work undertaken.

Smart Scheduling

A clear benefit of using software over paper is the ability to allocate schedules in advance. This can help with work efficiency and keeping to time schedules. When technicians are able to see the day’s workload onsite, they can quickly work through tasks with limited downtime. All briefing can be done in advance, meaning fewer calls to the project manager.

Improved Management of Inventory and Supplies

A good maintenance plan allows site managers to easily keep track of maintenance inventory and supplies. Forward planning can help landlords to reduce costs by ordering in bulk and eliminating the need for delivery charges. With the right software you can quickly identify items or equipment that need to be replaced and act accordingly.

Avoid Overspending

It’s essential to keep track of all spending and any maintenance work that is being carried out. It’s all too easy to over spend on a handful of relatively small tasks.

Maintenance management software allows landlords to track their spending against an allocated budget, avoiding any unexpected overspends. What’s more, it can help property managers to identify any unnecessary tasks and make savings accordingly.

Tracking actual costs and labour costs vs. estimated values

If you own and manage multiple properties it can be difficult to keep track of every single expense for each property. A well laid out maintenance plan should allow you to keep track of all your expenses, and compare estimated and actual costs.

Maintenance software can help you to manage your entire portfolio, whilst quickly isolating costs for individual properties. You can also allocate additional budget to those properties requiring a higher level of maintenance.

Avoid Equipment Failures

Preventive maintenance doesn’t just have to apply to properties it also applies to the tools that you use. Your maintenance plan should include dates of all equipment checks, scheduled at regular intervals.

PAT tests are required by law every 24 months, so ensure these are scheduled in with your electrician.

Sometimes you can miss the signs that equipment is about to fail or it can fail without warning. If you keep noticing equipment failures then you may need to change your audit procedure.


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