• July 30th, 2015 - 
  • Posted by SEOCLD

Structuring A Preventative Maintenance Program

These days, there are many benefits to employing a preventative maintenance program and many landlords favour this approach.

Pro-active maintenance including regular scheduled inspections means that landlords always have a current view of the state of repair of a property. This allows them to take immediate action to address minor problems before they become more complex and expensive.

What should be included?

Landlords have responsibility for keeping the structure and exterior of the property in good order along with all heating, electrical and sanitation systems. However, preventative maintenance should address all aspects of the property that may need regular attention.

Exterior -The elements can leave property exteriors battered and damaged, particularly in winter months. It is therefore crucial to inspect roofing, walls, chimneys, guttering and drains carefully and make any necessary repairs.

Doors and Windows – Wooden doors or window frames will need regular varnishing, painting or sealing to keep them weather-proof. The ideal time to do this in the summer before the wet and cold weather arrives.

Internal Walls – Cracks and leaks can cause penetrating damp which can lead to serious structural damage so it’s essential to check walls regularly for any danger signs.

Plumbing – Central heating and hot water systems should be serviced at least once a year. If any issues are detected, power flushing can help to improve efficiency and extend the life of the system.

Electrics and appliances– Electrical sockets and wiring should be inspected at least every year. Portable Appliance (PAT) tests are not required by law, however many landlords do opt to get appliances tested and certified.

Planning maintenance visits 

GNB Maintenance Management software allows you to create a list of all the maintenance tasks that are required and attach a frequency to each task. This enables you to easily formulate and keep track of your maintenance schedule; grouping together related tasks to reduce costs.

Whatever frequency of inspections you decide on, this can be scheduled into the system. Email reminders can then be set to ensure that no appointments are missed. It is also advisable to include maintenance inspections in the tenancy agreement to avoid any disputes.

GNB property maintenance software is designed to take care of the operational side of your property business including both planned and reactive maintenance and repairs. Accurate data is available at the touch of a button, giving you a detailed picture of planned and completed work, costs and other essential information.

A pro-active preventative maintenance program ensures that all buildings are protected, preventing any issues from escalating. Repairs can be completed in a timely manner avoiding the cost of any unnecessary replacements and landlords have the peace of mind that properties have no neglected issues.

For more information on GNB Maintenance Management software and a free trial, visit our dedicated product page or contact us today.

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